BOARD MEMBER POSITION DESCRIPTIONS
President Elect – This is a two-year term. Assist the President in overseeing all the activities of the chapter. In the absence of the President, performs all the Presidential responsibilities. Conduct special projects as assigned by the President. Upon request, assists other officers in performing their responsibilities. Attend (and preside over, if necessary) monthly membership and Board of Directors meetings. Participate in the development and implementation of short-term and long-term strategy planning for the Chapter. Represent the Chapter in the Human Resources community. Minimum time commitment per month: 10-15 hours.
Secretary - The secretary maintains a record of the bylaws and prepares minutes of all board of directors’ meetings for approval at the following Board meeting. Upon request, assists other officers in performing their responsibilities. Represent the Chapter in the human resources community. Minimum time commitment per month: 3 hours.
Treasurer - The Treasurer is responsible for the financial affairs of the Chapter. Responsibilities include preparation of financial reports to the Board, arrange the annual examination and audit of the accounts as may be required by the Board, maintain account balances, provide budgets for each committee, generate credit card transaction reports for the Chapter Accountant each month, and perform other duties as the President may determine. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-10 hours.
Annual Summit Director - This position is the PWSHRM co-chair for our annual Employment Law and HR Summit Committee. The director will be responsible for keeping the committee on track, taking meeting minutes, sending out an agenda for meetings, selecting speaker topics, getting credit approval from SHRM/HRCI, finding event space, getting a budget approved by the board, updating the board regularly on progress, assisting with sponsorship and communications, along with many other details. Ability to draft letters, flyers, PowerPoint slides, etc. Requires excellent communication and organizational skills. Minimum time commitment per month: 10-15 hours.
College Relations & Workforce Development Director - Develop and support workshops and seminars that address workforce readiness issues. Promote our scholarship program to local colleges/universities and the HR community. Monitor and evaluate on a continuing basis local activities concerning workforce readiness issues and plans. Recommend community service projects to be supported by the chapter, such as resume workshops at colleges, high schools and in the community. Help develop programs to enhance student involvement in Chapter activities. Encourage chapter involvement and activities affecting the workforce readiness arena. Monitor local activities concerning workforce readiness. Communicate with local faculty/colleges to provide classroom visits to discuss HR topics, the Chapter, internships/scholarships, SHRM membership, etc. Act as mentor to college students seeking a career in HR. Represent the chapter in the HR community. Minimum time commitment per month: 3-5 hours.
Communications & Marketing - Oversee the chapter's communications activities while maintaining a consistent brand image. Specifically, responsible for creating & writing all content for our semi-annual newsletter (June/ December), weekly social media posts (Facebook and LinkedIn), monthly meeting announcements and reminder emails, and advertising our Annual Employment Law Summit. We share HR job openings we hear of on LinkedIn and Facebook. We use Mail Chimp for our newsletters, but will be happy to train you on this easy to use tool. This position is also on the PWSHRM Annual Employment Law & HR Summit Committee. Minimum time commitment per month: 6 hours.
Community Relations - Monitor and evaluate local community activities consistently. Plan community events to benefit the community. Manage the chapter’s outreach efforts in the community. Recommend community services projects the Chapter should support. Make chapter members aware of community organizations beneficial to HR professionals or businesses. Provide information to chapter members about local community organizations through flyers or brochures at meetings or via newsletter articles. Serve as a liaison to local community organizations. Represents the chapter in the human resources community. Minimum time commitment per month: 5-7 hours.
Governmental Affairs - Monitor and evaluate pending legislative, regulatory, and legal action at the federal, state, and local level, which may have an impact on the management of human resources. Present a monthly legislative report or update at Chapter meetings and/or in the newsletter. Work in close cooperation with the Virginia State Legislative Director and the national headquarters staff in carrying out these tasks. Attend the National Legislative Conference. Represent the Chapter in the human resources community. Minimum time commitment per month: 3-5 hours.
Membership - Manage the membership function for the Chapter. Communicate with prospective and new members. Prepare new membership promotional material. Conduct new member orientation. Maintain the membership roster. Perform any other duties as appropriate in support of the membership activities of the Chapter. Manage the membership function to successfully achieve an 80% retention rate as well as maintain current membership numbers. Represents the Chapter in the human resources community. Minimum time commitment per month: 10 hours.
Programs – Plan the programs for the monthly chapter meetings, which includes the selection of topics and speakers, contacting and following up with speakers, preparing articles about the program for the monthly newsletter, and performing any other duties as appropriate in support of the program activities of the Chapter. Coordinate efforts with other Board members to provide the best offerings for the Chapter membership. Review final preparations for meetings to ensure that meetings run smoothly. Review program evaluations for feedback to be used in planning future events. Represent the Chapter in the human resources community. Minimum time commitment per month: 10-15 hours.
Sponsorship - Seeks out and solicits companies to sponsor SHRM related events. This includes the monthly meetings, the annual law summit and other special events. The Director will manage the contract process, payments, acquire slides and advertisements from the company sponsors, meet and greet sponsors at SHRM meetings and introduce sponsors to the Board and other PWSHRM members. Ability to draft letters, flyers, PowerPoint slides, etc. Requires excellent communication and organizational skills. This position is on the PWSHRM annual Law Summit Committee. Minimum time commitment per month: 3-5 hours.
Technology - Manage the chapter's technology programs including developing and maintaining the chapter's website and managing Google Apps for internal board collaboration and communication. Maintain an up to date email distribution roster of members and non-members for distribution of communication materials. Create, distribute, and maintain program surveys. Minimum time commitment per month: 10-15 hours per month.