Each fall we recruit for the upcoming year's board openings. Any active chapter member may apply for consideration for a position except the position of President. In addition to the reward of giving back to the HR profession, volunteers have the opportunity to earn credits toward SHRM and HRCI re-certification. 

Members interested in joining for their first year in a particular Board/Committee position are required to submit a Chapter Volunteer Application.

If you have additional questions after reviewing the information, please contact the chapter President at president@pwshrm.org or President Elect at presidentelect@pwshrm.org.

BOARD MEMBERS

President - Provide leadership to the local Chapter consistent with state, regional, and SHRM policy, strategies, and objectives. Effectively operate the Chapter so that the needs of the members are met. Perform other duties as required by the local Chapter's bylaws. Serve as a voting member of the state council.  Attend state council quarterly meetings and annual conference as well as any other required state council event. May designate the President Elect or another Board alternate to represent the chapter at state council meetings and conferences. Represent the Chapter in the human resources community. Minimum time commitment per month: 10-15 hours.

President Elect – Assist the President in overseeing all the activities of the chapter. In the absence of the President, performs all the presidential responsibilities. Conduct special projects as assigned by the President. Attend the SHRM Volunteer Business Leader Meeting in November with location to be determined.  Upon request, assists other officers in performing their responsibilities. Attend (and preside over, if necessary) monthly chapter meetings and Board of Directors meetings. Participate in the development and implementation of short-term and long-term strategy planning for the Chapter. This position is also on the PWSHRM Annual Employment Law & HR Summit Committee. Represent the Chapter in the Human Resources community.  Minimum time commitment per month:  5-10 hours.

Secretary - The Secretary maintains a record of the bylaws and prepares minutes of all board of directors’ meetings for approval at the following Board meeting. Maintains the Board calendar. Records the official board of directors vote from annual election. Upon request, assists other officers in performing their responsibilities. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-7 hours.

Treasurer - The Treasurer is responsible for the financial affairs of the chapter.  Prepare financial reports to the Board, arrange the periodic examination and audit of the accounts as may be required by the Board, maintain account balances, provide budgets for each commitee, generate credit card transaction reports for the Chapter each month, file Chapter’s annual tax return and annual report to Virginia SCC, handle processing of vendor invoices and sponsorship payments, and performs other duties as the President may determine. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-10 hours.

Community Relations - Monitor and evaluate local community activities and events, including those hosted by the Prince William Chamber of Commerce.  Plan and coordinate Chapter events, outreach efforts, and community service initiatives. Research and recommend charitable organizations for Chapter support. Share information with Chapter members about local community organizations and opportunities for involvement. Serve as the Chapter's liaison to the Prince William Chamber of Commerce and other community partners. Represents the Chapter in the human resources community.  Minimum time commitment per month: 5-10 hours.

Membership - Manage the membership function for the Chapter by navigating Chapter and SHRM National databases, and ensure members are designated to our Chapter. Maintain the membership roster. Interact with prospective, new and existing members. Cultivate membership through activities, special member events, and preparing membership promotional material. Support the annual membership renewal campaign.  Perform any other duties as appropriate in support of the membership activities of the Chapter.  Represents the Chapter in the human resources community.  Minimum time commitment per month: 5-10 hours.

Programs – Plan programs for the monthly chapter meetings, select topics and speakers, contact and follow up with speakers, create and distribute the program agenda, obtain program certification, provide content to Technology and Public Relations Director, record program atendance and perform any other duties as appropriate in support of program activities of the Chapter. Coordinate efforts with other Board members to provide the best offerings for the Chapter membership. Review final preparations for meetings to ensure that meetings run smoothly. Review program evaluations for feedback to be used to plan future events. This position is also on the PWSHRM Annual Employment Law & HR Summit Commitee and is integral in arranging speakers, coordinating with speakers, and obtaining program credits. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-10 hours.

Public Relations - Oversee the chapter's marketing and social media activities while maintaining a consistent brand image.  Specifically, responsible for engaging our audience with frequent creative social media posts (Facebook and LinkedIn) related to our chapter as well as current HR topics and trends. Encourage member engagement and oversee activity in the PWSHRM forum.  Create graphics to be used in chapter marketing campaigns.  This position is also on the PWSHRM Annual Employment Law & HR Summit Committee. Represent the Chapter in the human resources community.  Minimum time commitment per month: 5-10 hours.

Sponsorship - Seek out and solicit companies to sponsor PWSHRM monthly meetings, the Annual Employment Law and HR Summit, and other special events. Manage the contract process, payments, acquire slides and advertisements from the company sponsors, meet and greet sponsors at SHRM meetings and events, and introduce sponsors to the Board and other PWSHRM members. This position is on the PWSHRM annual Law Summit Committee. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-7 hours.

Technology - Manage the chapter's technology programs. Develop and maintain the Chapter's website and manage Google Apps for internal board collaboration and communication. Create, post, and distribute chapter program communications. Administer any member voting through the Chapter management system to include annual elections.  Assist Board members and general members with technical troubleshooting as needed.  Represent the Chapter in the human resources community. Minimum time commitment per month:  10-15 hours per month.

Volunteer Engagement - Manage the volunteer engagement function for the Chapter by maintaining an up-to-date list of volunteers and their roles. Coordinate with other Board members to identify volunteer needs and opportunities. Interact with prospective, new, and existing volunteers to encourage participation and foster engagement. Cultivate volunteer involvement through outreach, recognition activities, and preparation of promotional materials. Perform any other duties as appropriate in support of volunteer engagement and activities of the Chapter. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-10 hours.

Immediate Past President - Serve as a member of the Board for a period of one year, immediately following such year of service as President.  Advise the President and Board members regarding past practices, general operations, and other matters to assist in the smooth operation of the Chapter.  Perform special assignments and such other duties as the President may authorize and determine.  Represent the Chapter in the human resources community.  Minimum time commitment per month: 5-7 hours.

COMMITTEE MEMBERS

Interested in volunteering, but aren't ready to commit to a Board position?  Then, a chapter committee position may be a great role for you.  You will have the opportunity to speak with the responsible Board member prior to making a commitment to join a committee.  Contact our chapter President at president@pwshrm.org or President Elect at presidentelect@pwshrm.org for current opportunities.

Summit Committee - Under the direction of the Summit Committee Chair, contributes to the planning and execution of the Chapter’s signature annual conference, supporting programming, logistics, and overall experience.

 

Mentorship Program Committee - Under the direction of the Mentorship Program Chair, promotes the Chapter’s partnership with Mentor HR® by encouraging member participation in the free, virtual HR leadership cohort program.

Programs Committee - Under the direction of the Programs Director, assists in developing engaging content by identifying relevant topics and securing speakers for monthly Chapter programs and the annual Summit.

Volunteer Recruitment Committee - Under the direction of the Volunteer Engagement Director, supports the identification and recruitment of volunteers to assist with Chapter events, initiatives, and committee activities.

Community Relations Committee - Under the direction of the Community Relations Director, helps identify meaningful community engagement opportunities and represents the Chapter at local events and initiatives.

Membership Committee - Under the direction of the Membership Director, assists in planning and executing events that foster membership, connection, and retention. May assist with member surveys and data analytics.